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Aided Primary and High Schools to draw salary bills without counter signature


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The Headmasters of the aided schools will be designated as the authority for the drawal and disbursement of salary of approved staff of the respective school. The prevailing system of countersigning the salary bills by the Educational Officers concerned shall be dispensed with. The Headmasters of each school shall use only "SPARK" database for preparation of salary bills. This will come into effect as and when each school becomes SPARK enabled.

1. Based on the above, the following guidelines are issued for strict compliance of all concerned.
(i) The Headmasters of all aided Primary and High Schools are authorised to draw and disburse salary of all approved staff members without countersignature,provided the bills are prepared based on entitlement authorised by the competent authority in the office of the DEO/AEO and salary bills are generated through SPARK system.
(ii) The bills on surrender leave salary as envisaged in Kerala Education Rules can also be drawn and disbursed without countersignature provided the bill is generated through SPARK based on entitlement authorised as above.
(iii) The Headmasters shell prepare the bills in quadruplicate (4 copies) and submit two copies to the Treasury for encashment. The third copy shall be kept in the school for audit purpose. The fourth copy of the bill along with a copy of its aquittance roll shall be ubmitted to the AEO/DEO concerned within a week after drawal and disbursement of salary. The AEO/DEO shall arrange scrutiny of the bill to ensure that the bills are drawn strictly according to the entitlement authorised from that office.
(iv) T.A. bills, Medical Reimbursement bills, Maintenance Grant bills, etc can be drawn only with countersignature of the departmental authority concerned after obtaining the required allotment.
(v) Bill for approved teachers working on daily wage basis shall be drawn only after getting the countersignature of the departmental authority concerned.
(vi) The Director of Public Instruction shall arrange to conduct audit of these bills at least once in a year.
(vii) Any bill which cannot be generated through SPARK will be honoured in treasuries only with the countersignature of departmental authority.

2. All Treasury officers are hereby directed to honour the salary bills of employees of aided schools complying with the above instructions without countersignature. However, before passing the bill for payment, the genuineness of the bill presented in treasuries shall be verified with reference to the SPARK code printed on the bills.
3. Formal amendments in Kerala Treasury Code to facilitate the payment of bills without countersignature will be issued separately.
4. The new system will come into force commencing from disbursement of salaries for the month of April 2013.

Completing the Data Entry and Locking in SPARK by 28-02-2013

                    As per the Govt. circular No.62/2012 dated 16/10/2013 all DDO s are directed to complete the data entry of all the fields in SPARK, upload Photo and Signature, Verification of details entered, lock the employee details after verifying the authenticity of data entered on or before 28-02-2013 and submit a certificate in the prescribed format.
                    Treasuries will not accept bills without certificate of SPARK entry from 01-03-2013

Download the Certificated relating to Spark Data Entry

Related Circulars and GO s relating to data entry and locking of employee details

Circular No 15-2013-Fin Dated 02-02-2013

Urgent Notice: This is extended upto 31-03-2013. The bills for 02-2013 must have a certificate.
For details download the circular

SPARK -Time Limit for updation & Locking - Extended
 extended upto Salary bill submission of 05-2013
Government have extended the time limit fixed for the updation and locking of details in SPARK. Extended upto Salary bill submission of 05-2013For details view 

DIES-NON ON 20-02-2013 & 21-02-2013

Certain Organisations of State Government Employees and Teachers have threatened to go on strike on 20th & 21st  February 2013 in connection with the National level strike. To meet the situation, in case the threatened strike materialises, the following orders are issued:

  • Leave of any kind should not ordinarily be granted for strike days (Exceptional cases in GO)
  • Head of Departments and sanctioning authorities shall insist on Medical certificates from Government Doctors in the proper form.
  • The applications for leave from the employees should be disposed of immediately and should not be kept without disposal.
  • If the Head of an office is no strike and as a result the office is closed, thereby preventing employees not on strike from attending the office, they may report before the District officer. The DO should make necessary arrangements for opening the office in such case.
  • The unauthorized absence of the employees for participation in strike will be treated as dies non.
  • The pay for the day in which the strike is taking place will be withheld from the salary for the month of March, 2013
For more details download the GO from the link below